Marketing Assistant - Data Entry (CRM)

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About the opportunity

Do you thrive in the pursuit of delivering the very best in support at the corporate level? SWCA Environmental Consultants’ Phoenix, Arizona headquarters is expanding their team and looking for a dynamic individual who wishes to make a difference.


SWCA is seeking a CRM Marketing Assistant for our corporate office located in central Phoenix. This full-time, hourly position will support a variety of marketing and corporate activities and products for the Marketing and Business Development department.


In order to be considered for the position, a cover letter must accompany your resume.

What you will accomplish

  • Daily data entry, maintenance, and quality assurance/quality control of employee, client, contact, opportunity, and project information using the Deltek Vision database (system training will be provided)
  • Daily review of Vision database entries for incomplete data, discrepancies, and/or incorrect data; research and correct data, as needed
  • Daily Vision database help desk support for client, contact, and opportunity-related questions and requests for information
  • Assist with entry and management of new hire resume qualifications into Vision database
  • Assist with market research projects as needed
  • Daily bid solicitation review, analysis, and, when appropriate, distribution and tracking
  • Manage new client marketing program (dissemination of marketing material)
  • Maintain annual federal registrations and forms for all offices
  • Assist with posting content to SWCA’s intranet
  • Provide proposal support assistance to operations, as needed (e.g., resumes, forms, vendor lists, etc.)
  • Assist on projects which may require use of content, photo, email, and document management systems
  • Occasionally research and plan marketing department events and activities

Experience and qualifications for success

  • A minimum of a High School diploma or GED equivalent required; college coursework in marketing, or business preferred
  • Proficiency with Microsoft Office suite
  • Six months to one year experience in use and maintenance of databases is preferred
  • Experience with SharePoint/Office 365 is preferred
  • Ability to provide a high level of customer service to internal and external clients
  • Strong organizational skills, attention to detail, and time management skills are necessary for success
  • Demonstrated success managing multiple priorities and meeting deadlines
  • Strong written, verbal, and interpersonal communication skills with the ability to represent the company in a professional manner
  • The ability to build strong working relationships with internal & external customers


SWCA Environmental Consultants is a growing employee-owned firm, providing a full-spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.


If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email or call 800-828-8517. This contact information is for disability accommodation requests only. All other inquiries will not receive a response. 


EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply.


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